Making Meetings Matter

Meetings can be enormously resourceful events or they can be a drain on time, energy and motivation. This course is designed for people at any level who are called upon to organise and run meetings and who want to achieve the best possible outcome. Ideal if you are new to this vital function or in need of a refresher to get you back on track again ? Identify the types of meeting you attend and those factors which contribute to their success · Prepare effectively for all meetings you attend · Apply techniques to ensure a meeting stays on course · Understand why it is necessary to record who is to action a point with clear deadlines agreed · Establish the contribution of each member, both during and after a meeting to ensure the minutes taken represent a true and accurate record of events

Setting the Scene

• What will we cover today?
• What are my priorities and what do I want from the day?

Different Types of Meeting

• Analysing the types of meetings you attend
• Establishing objectives of a meeting
• Identifying your role within the meeting

Effective Meetings:

• Why meetings fail
• What makes an effective meeting

Meeting Preparation

• Establishing the questions to ask to ensure meetings are effective
• Creating a checklist to help in the preparation
• The need to produce a realistic agenda

Keeping the Meeting on Course

• Looking at the effects of a poorly directed meeting
• Key responsibilities of the chairperson

Ensuring the Meeting Results in Action

• Key steps to consider in order to achieve a productive outcome
• Decision making that results in action points
• The factors that contribute to concise and accurate minutes being produced