Oracle Procure to Pay

Prerequisites:

Delegates should have knowledge of the Procure to Pay process within their own organisation.

Knowledge of Oracle Navigation would be advantageous.

Course Description:

By the end of this course delegates will be able to use Oracle Purchasing to manage the procurement process.They will also know how to manage suppliers, locations and items; how to create quotations, requisitions, purchase orders and how to receive items.Delegates will be able to understand the key set up steps relating to Purchasing and how they affect the system in daily use.

By the end of this course delegates will also be able to use Oracle Payables to manage the payables process.In particular delegates will be able to process invoices, credit notes and payments, submit reports, close accounts payable periods and transfer accounting details to the General Ledger.

Who Should Attend?

This course is designed for users in Facilities, Purchasing, Finance and Accounts Payable departments.

This course includes the following modules:

Overview of Oracle Purchasing

• Overview of Oracle Purchasing
• Matching Options
• Integration with Oracle Payables

Supplier Management

• Supplier Overview
• Supplier Relationships
• Contracts
• Solicitations
• Supplier Sites
• Supplier Account Balances
• Inquire on a Supplier
• Add a Supplier
• Amend an Existing Supplier
• Merge Supplier/Supplier Sites
• Add an Attachment to a Supplier Record
• Create an Approved Suppliers List

Item Attributes and Set Up

• Define Master Items
• Assign a Master Item to an Organization
• Update Parameters Specific to an Organization
• Copy Item Attributes From a Template
• Create a Template
• Set Attribute Controls

RFQ and Quotations

• Add or Amend an Existing Supplier List
• Create a New Supplier List
• Create a New RFQ
• Select the Suppliers who will receive the RFQ
• Print the RFQ
• Create an RFQ from a Requisition
• Enter a Quotation

Approved Suppliers and Sourcing Rules

• Create Source Documents
• Set Up Sourcing Rules
• Assign the Sourcing Rules to an Item
• Test the Sourcing Set Up
• Create an Approved Supplier List
• Test Autosourcing Set Up

Purchase Requisitioning Processing

• Overview of Requisitioning
• The Requisition Form
• Overview of Approvals
• Create a Requisition
• Create a Requisition Using Preferences
• Create a Foreign Currency Goods Requisition
• Create a Foreign Currency Services Requisition
• Add an Attachment to a Requisition
• Review a Requisition
• Approve / Reject a Requisition
• View Action / Approval History
• Cancel a Requisition
• Requisition Templates
• Supplier Item Catalog

Purchase Order Processing

• Create a Standard Goods Purchase Order
• Create a Standard Purchase Order Using Preferences
• Create a Blanket Purchase Agreement
• Create a Blanket Release
• AutoCreate a Standard Goods Purchase Order
• Add an Attachment to a Purchase Order
• Approve/Reject a Purchase Order
• Review a Purchase Order
• Amend a Purchase Order
• Copy a Purchase Order
• Close / Cancel a Purchase Order
• Freeze a Purchase Order
• Other Control Actions
• Print a Purchase Order
• Purchase Orders and Projects
• Workflow Document Creation

Purchase Order Receipt Processing

• Overview of the Receiving Process
• Exceptions
• Receipt Routing
• Receipt Processing Methods
• Payment on Receipt
• Correct a Receipt
• Return Goods to a Supplier
• Find and Review Receipts
• Receiving Tolerances

Integration With Other Modules

• Integration with Payables
• Integration with Inventory

Enterprise Structure Overview

• Organizations
• Defining Locations
• Units of Measure
• Item Categories

Raising iProcurement Requisitions

• Shopping by Store
• Shopping to Category
• Checkout Process

Receipting a PO in iProcurement

• Express Receive
• Standard Receipting
• Returning Ordered Items
• Receipt Corrections
• View Receipts

Non-Catalog Requests

• Requisition Information
• Smart Forms
• Information Templates
• Review Approver List
• Review and Submit

Purchasing Set Up Overview

• Purchasing Profile Options
• Purchase Order Matching and Tax Tolerances
• Purchasing Document Security, Routing and Approval
• Approval Assignments and Approval Groups
• Purchasing Options
• Receiving Options

Purchasing Accounting

• Accruals
• Encumbrance Accounting
• Generate Uninvoiced Receipt Accruals
• Close a Purchasing Period

Introduction to Payables

• Overview of a Payables System
• Oracle Payables Workflow
• Additional Features of Oracle Payables
• An Overview of Payables in a Business
• Integration with Other Modules
• The Payables Cycle

Enter Invoices

• Invoice Types
• Invoice Matching
• Invoice Import
• Invoice Gateway
• Enter a Non Purchase Order Invoice
• Enter a Standard Purchase Order Invoice
• Process a Credit Note - Match to a Purchase Order
• Process a Credit Note - Match to an Invoice
• Recurring Invoices
• Applying Prepayments to an Invoice
• Foreign Currency Invoices
• Entering Taxes on Invoices
• Debit memos

Inquiry on Invoices

• Invoice Inquiry Overview
• Find Invoices
• Find Invoice Distributions
• Calculate Supplier Balances
• Review High-Level Invoice Information

Apply and Release Holds

• Types of Hold
• Apply a Manual Invoice Hold
• Release a Manual Invoice Hold

Approve Invoices

• Approval Methods
• Approve a Non-PO Invoice

Adjust or Cancel Invoices

• Add an Attachment to an Invoice
• Adjust an Invoice
• Cancel an Invoice
• Create and Use a Clearing Payment Type

Payment Banks and Payment Processing

• Payment Workbench
• Manual and Quick Payments
• Payment Methods
• Process a Payment Batch
• Amend a Payment Batch
• Cancel a Payment Batch
• Stop / Void a Payment
• Set Up an Internal Bank Account

General Ledger Transfer

• Accounting Methods
• Accounting Entries for Payables Transactions
• Create Accounting Process

Integration With Other Modules

• Integration with Oracle Purchasing
• Integration with Oracle Assets
• Integration with Oracle Self-Service Web Applications
• Integration with Oracle Projects

Payables Set Up Overview

• Define Financials Options
• Define Payables Options
• Define Special Calendars
• Define Purchase Order Matching and Tax Tolerances
• Define Invoice Hold and Release Names
• Create Templates for Entering Expense Reports
• Open Payables Accounting Period

Payables Period Close

• Payables Period End Procedures
• Run the Accounts Payable Trial Balance
• Close the Payables Accounting Period
• Resolve period-end exceptions
• Open the Following Payables Accounting Period

Withholding Tax

• Set Up Tax Types
• Set Up Inland Revenue supplier account
• Set Up Withholding Tax Special Calendar
• Set Up Tax Codes
• Set Up or amend supplier account
• Process supplier invoice with Withholding Tax
• Query back and validate tax deduction invoice

Accounts Payable Exercises

• Enter Standard Invoices with Multiple Lines
• Enter Invoices Using PO Default
• Running Reports
• Enter a Credit Memo and Match to a Purchase Order Invoice (Part Value of the Invoice)
• Enter a Credit Memo and match to a standard invoice
• Enter an Advance
• Invoice Inquiry
• Amend an Invoice (PO Invoice)
• Cancel Invoices
• Enter an Expense Report and Apply a Prepayment/Advance
• Apply a Manual Hold Invoice
• Un-Apply a Prepayment
• Enter a Discounted Invoice Matched to a Purchase Order

Accounts Payable Payments Exercises

• Payables Payment Run
• Quick Payment
• Manual Payment
• Void a Single Payment
• Issue a Refund